Vendor Rules & Guidelines

The Festival is not responsible for any injuries that occur to vendors or their employees, loss or damage to any booth or its contents due to weather, fire, accident, theft or any other cause. The Festival reserves the right to ask any vendor to leave or remove booth content that is disruptive to the Festival.

THE BASICS

  • To apply, complete and submit the online application and list of products.
  • Email separately proof of liability insurance and proof of non-profit status, if applicable to [email protected]
  • Applications must be received by Friday, August 24.
  • Pay online when you submit your application.  No refunds unless you are not accepted as a Festival vendor.
  • Be specific on products and food that you want to sell.  No changes without approval.

SET-UP

  • Vendor placement is determined by the Festival. Locations will be marked on the street or parking lot; however, set-up cannot begin until instructed by a Festival representative.
  • You will receive an email one to two weeks prior to the event with specific locations and set up instructions.
  • You will be assigned a check-in time on Friday between 2 and 3.  Set-up must be complete by 5pm Friday,
    9am Saturday. The Festival officially closes at 11pm, both Friday and Saturday.
  • Vendor vehicles cannot be parked within the barricaded Festival area. You will have 15 minutes to unload during set-up.
  • Vendors must provide all their own needs, including tables. The Festival only provides space.
  • All vendors must comply with all rules and regulations of the Des Moines Fire Department, City Inspector and Polk County Health Dept. It is your responsibility to comply and have proof available at your booth.
  • Volunteers are given Beaver Bucks to spend with Festival vendors. Vendors must accept Beaver Bucks in lieu of cash and will be reimbursed at the end of the Festival.

ELECTRICITY & WATER

  • Electric service is available for a fee and must be specified on your application.
  • If you purchase electrical and are approved, you will receive an Electric Worksheet to complete and return.
    Electricity will be run to your spot but you must provide extension cords to hook up your items; circuits cannot be
    overloaded.
  • Water will be available on the west side of Medicap Pharmacy (hoses are not permitted).
  • Generators are allowed if they run at 70 dB or less and must be indicated on your application.

CLEAN-UP

  • Vendors are responsible for their own clean-up and trash bagging. Trash barrels will be available.
  • If damage or excess clean-up is required at the end of the event, the vendor will be charged.
  • Vendors must be out of the Festival area by 12:30am Saturday night.

CONTACTS

  • Questions:  Contact Denise Mernka at [email protected] or (515) 229-3758
  • Address:  Beaverdale Fall Festival, 4023 Urbandale Ave #13254, Des Moines, Iowa 50310

THE BASICS

  • To apply, complete and submit the online application and list of products.
  • Email separately proof of liability insurance and proof of non-profit status, if applicable to [email protected]
  • Applications must be received by Friday, August 24.
  • Pay online when you submit your application. No refunds unless you are not accepted as a Festival vendor.
  • Be specific on products and food that you want to sell.  No changes without approval.

SET-UP

  • Vendor placement is determined by the Festival. Locations will be marked on the street or parking lot,
    however set-up cannot begin until instructed by a Festival representative.
  • You will receive an email one to two weeks prior to the event with specific locations, set up instructions.
  • You will be assigned a check-in time on Friday between 2 and 3.  Set-up must be complete by 5pm
    Friday, 9am Saturday.  The Festival officially closes at 11:00pm, both Friday and Saturday.
  • Vendor vehicles cannot be parked within the barricaded Festival area. You will have 15 minutes to unload during set-up.
  • Vendors must provide all their own needs, including tables.  The Festival only provides space.
  • All vendors must comply with all rules and regulations of the Des Moines Fire Department, City Inspector
    and Polk County Health Dept. It is your responsibility to comply and have proof available at your booth.
  • Volunteers are given Beaver Bucks to spend with Festival vendors. Vendors must accept Beaver Bucks in lieu of cash and will be reimbursed at the end of the Festival.

ELECTRICITY & WATER

  • Electric service is available for a fee and must be specified on your application.
  • If you purchase electrical and are approved, you will receive an Electric Worksheet to complete and return.
    Electricity will be run to your spot but you must provide extension cords to hook up your items; circuits cannot be
    overloaded.
  • Water will be available on the west side of Medicap Pharmacy (hoses are not permitted).
  • Generators are allowed if they run at 70 dB or less and must be indicated on your application.

CLEAN-UP

  • Vendors are responsible for their own clean-up and trash bagging. Trash barrels will be available.
  • If damage or excess clean-up is required at the end of the event, the vendor will be charged.
  • Vendors must be out of the Festival area by 12:30am Saturday night.

CONTACTS

  • Questions:  Contact Denise Mernka at [email protected] or (515) 229-3758
  • Address:  Beaverdale Fall Festival, 4023 Urbandale Ave #13254, Des Moines, Iowa 50310

TO APPLY

  • To apply, complete and submit the online application and list of products.
  • Applications must be received by Friday, August 24.
  • Pay online when you submit your application. No refunds unless you are not accepted as a Festival vendor.

SET-UP

  • Vendor placement is determined by the Festival. Locations will be marked on the street or parking lot.
  • You will receive an email one to two weeks prior to the event with specific locations and set up instructions.
  • Arts and Crafts vendors can start setting up at 7am Saturday, but must be set up by 9am; tear down starts at 7pm.
  • Vendor vehicles cannot be parked within the barricaded Festival area. You will have 15 minutes to unload during set-up.
  • You can drive in to drop off for set up and tear down only.
  • Vendors must provide all their own needs, including tables.  The Festival only provides space.
  • All vendors must comply with all rules and regulations of the Des Moines Fire Department, City Inspector
    and Polk County Health Dept. It is your responsibility to comply and have proof available at your booth.

ELECTRICITY & WATER

  • Electricity is not available to Arts and Crafts vendors
  • Water will be available on the west side of Medicap Pharmacy.

CLEAN-UP

  • Vendors are responsible for their own clean-up and trash bagging. Trash barrels will be available for use.
  • If damage or excess clean-up is required at the end of the event, the vendor will be charged.
  • All vehicles must be removed from Festival area by 8pm.

CONTACTS

  • Questions:  Contact Denise Mernka at [email protected] or (515) 229-3758
  • Address:  Beaverdale Fall Festival, 4023 Urbandale Ave #13254, Des Moines, Iowa 50310